Accounts Receivable Specialist Job at MICHAEL M, Burbank, CA

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  • MICHAEL M
  • Burbank, CA

Job Description

Job Description

MICHAEL M is seeking a highly organized and detail-oriented Accounts Receivable Specialist to join our growing team. This role supports both the  Accounting/Collections department and Operations, with a strong focus on client invoicing, payment follow-ups, data entry, and general administrative support.

The ideal candidate thrives in a fast-paced environment, has excellent communication skills, and is comfortable working with Excel, billing systems, and cross-functional teams.

Key Responsibilities 

- Accounts Receivable & Invoice Support

  • Prepare and email client invoices and credit memos.
  • Send monthly account statements and payment reminders to retail partners.
  • Follow up on outstanding payments via phone and email.
  • Record and file bank deposits and payment records accurately.
  • Maintain well-organized client folders (digital and physical).
  • Review incoming invoices for accuracy and completeness.

- Excel Reporting & Data Analysis

  • Build and update Excel spreadsheets for inventory, pricing, and sales tracking.
  • Update product price sheets and reconcile discrepancies.
  • Perform data entry and assist with system reconciliations.

- Administrative & Cross-Departmental Support

  • Provide backup to Customer Service (order entry, client follow-ups).
  • Support the executive team with administrative and operational tasks.
  • Monitor shared inboxes, respond to inquiries, and route emails appropriately.
  • Tag jewelry units and assist with packaging or order tracking.
  • Help with ad-hoc reports, audits, and special projects as needed.

Qualifications

  • Bachelor's degree or equivalent experience
  • 3+ years of experience in accounting support, billing, inventory, or office administration.
  • Proficiency in Microsoft Excel.
  • Excellent attention to detail, organization, and time management.
  • Clear communicator and proactive team player.
  • Experience in wholesale, jewelry, or consumer goods is a strong plus.

Compensation

  • $26 - $30 per hour

Job Tags

Hourly pay, Work at office,

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