Job Description

An agency founded in 2015 that manages recording artists, and books them for events and at venues is needs an Executive Assistant to the Founder. The role full time, in office (River West, Chicago). Flexibility on the schedule is required. There will be times when the EA will manage the green room at venues at night and on weekends. Commensurate time off will be given during the week for off-hour work. The Founder is also a DJ and has a band. The Founder will train and after the initial period will not at all micro-manage. About the Job: Represent the Founder when he is out of the office and speak with clients on his behalf Vet the Founders inbox and prioritize and respond on his behalf Manage projects and take ownership of them Attend and take notes during meetings, distribute agendas, and coordinate follow-up actions Handle confidential and sensitive information with discretion Client contact and some customer service Follow up with internal teams on progress of projects on behalf of the Founder Screen incoming phone calls delivering detailed, timely messages to the appropriate parties Maintain an ever-changing calendar Keep the Founder on track Meet visiting high-profile artists at venues, make sure they have what they need in the green room Schedule internal and external meetings Manage special projects, events and initiatives as assigned Coordinate complex travel arrangements including flights, cars, hotels, and other reservations Process expense reports Off-hour availability About You: Minimum of 5 years of experience in a related support position Background at events, talent agency, or in the music & entertainment industries a plus Interest in music industry a plus BA/BS from a college or university a plus Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook) Proper sense of decorum when interacting with well-known artists Proactive and comfortable in a fast-paced environment Proactive go-getter; no task is too big or too small Outstanding communication skills Benefits Medical ,

Dental, Vision, 401k, PTO, Sick Days, and Holidays Hours: Monday 10-5, Tuesday-Friday: 8:30-3:30

Job Tags

Holiday work, Full time, Night shift, Weekend work, Monday to Friday,

Similar Jobs