Job Description

Job Description

Job Description

Summary: This position supports the Organization in the following manner:

• Compile and maintain medical records and patient information as required by internal practices, procedures, and regulations.

Reports to: Chief Operations Officer

Supervises: N/A

Dress Requirement: Scrubs

Work Schedule:

Monday through Friday during standard business hours

Times are subject to change due to business necessity

Non-Exempt

Job Duties, these are considered essential to the successful performance of this position:

• Collects and compiles patient information
• Secures hard copy medical records in an organized, methodical method
• Timely processes additional faxes, reports and other documents to the medical charts
• Collects and prepares medical charts in coordination with patient activity and medical provider demand
• Continuously scrutinizes documents and data for inaccuracies
• Assures compliance with internal practices, procedures, and regulations
• Performs other duties as assigned

Job Qualifications (Experience, Knowledge, Skills and Abilities)

• High School graduate or equivalent
• Expert alphabetical skill
• Ability to control confidential information
• Demonstrated organizational skills
• Ability to read English effectively
• Ability to work independently and in a team environment

Equipment Operated:

Computer

Printer

Scanner

Fax machine

Copier

Other office equipment as assigned

Facility Environment:

Heart of Ohio Family Health Centers operates in multiple locations, in Columbus, OH. All facilities have a medical office environment with front-desk reception area, separate patient examination rooms, nursing stations, pharmacy stock room, business offices, hallways and private toilet facilities. All facilities are on the main ground floor and ADA compliant.

This position’s primary work area is in the front-desk reception area or in an established medical records library area.

The front-desk reception area and medical records library area are:

• kept at a normal working temperature
• sanitized daily
• maintains standard office environment furniture with adjustable chairs
• maintains standard office equipment; ie, computer, copier, fax machine, etc. at a normal working height

Physical Demands and Requirements: these may be modified to accurately perform the essential functions of the position:

• Mobility = ability to easily move without assistance
• Bending = bending from the waist and knees
• Reaching = reaching no higher than normal arm stretch
• Lifting/Carry = ability to lift and carry a normal stack of documents and/or files
• Pushing/Pulling = ability to push or pull a normal office environment
• Dexterity = ability to handle and/or grasp, use a keyboard, calculator, and other office equipment accurately and quickly
• Hearing = ability to accurately hear and react to the normal tone of a person’s voice
• Visual = ability to safely and accurately see and react to factors and objects in a normal setting
• Speaking = ability to pronounce words clearly to be understood by another individual

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